How to add your items (products and materials)
Go to Items and click Add item. Give it a name, a SKU or code, a unit, and optionally a category, cost price, selling price, minimum stock and expiry tracking. Materials, components and finished goods all live in the one Items list.
In Jogan, everything you buy, make or sell is an Item: flour, eggs, jars, a chocolate cake, a bar of soap, a packet of masala. There is no separate list for raw materials and finished products, because an item can be both. Flour can go into a recipe and also be sold by the kilo.
Steps
- Open Items from the sidebar and click Add item.
- Fill in the form (fields below) and save.
- Repeat for each item. Most businesses start with their best sellers and the materials those need, then add the rest as they go.
If you already keep a list in Excel, import it in one go instead. See How to import from Excel.
The fields
| Field | What to enter |
|---|---|
| Name | What your team calls it, e.g. Chocolate cake, Refined flour. |
| SKU / code | A short unique code, e.g. CAKE-CHOC, FLOUR-REF. Used for imports and to tell similar items apart. Must be unique in your workspace. |
| Unit | How you count it: kg, g, litre, ml, pcs, pack, box. Pick the unit you buy or sell in, and use it consistently in recipes and stock entries. |
| Category | Optional grouping, e.g. Pastry, Packaging. Shown on the sales form's stock overview. |
| Cost price | A starting cost per unit. After this, Jogan keeps it updated automatically from your purchases. See How Jogan works out cost. |
| Selling price | The default price on the sales form. You can change it per sale. |
| Min. stock | When stock falls to or below this number, the item appears in Low stock on the dashboard and in Reports. Leave 0 for no alert. |
| Track expiry | Turn on for anything with a shelf life. You will then enter a Shelf life (days), and every stock-in of this item creates a dated batch. See How expiry tracking works. |
Editing an item
Click the pencil icon on its row. You can change any field. Changing the unit does not convert existing stock, so set units right at the start.
Deleting an item
Only an Admin can delete, and because an item's stock history, recipes, production runs and sales depend on it, deletion removes those too. Jogan shows you exactly what will go before you confirm. There is also Clear stock history & activity, which removes the same history but keeps the item row, reset to zero stock. See How to delete an item.
Tips
- Name items the way you say them out loud. The sales form searches by name, so Mango pickle 500 g beats MP500.
- Decide the unit once. If you buy flour by the sack but use grams in recipes, stock it in kilograms and write recipe quantities in kilograms (0.3, not 300).
- Set minimum stock for the things that stop production. Packaging and the one ingredient every recipe uses are the usual suspects.
- Your plan sets how many items you can have. Past it, adding an item asks you to upgrade. See The monthly sales limit.
What next
- Things you make: How to set up a recipe.
- Things you buy: How to record opening stock.
Did this not answer it? Use the chat bubble in the corner and a person will reply. If you are inside your workspace, the book icon in the top bar opens a short guide for the page you are on.